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How To Hire A Real Estate Virtual Assistant (+ Their Tasks)

As you grow your real estate business and your schedule gets busier, you might consider bringing in some help. A real estate agent virtual assistant can help you with a variety of tasks from general administration duties to more specific real estate-related work.

Reasons to Hire a Virtual Assistant

As your business grows, it can be challenging to keep up with your daily tasks. 

A real estate virtual assistant can help decrease your overall workload so you can focus on the most important tasks in your real estate business, giving you a better work life balance.

By delegating the tedious and mundane parts of your day to a virtual assistant, you’ll have more time to connect with your clients and build a more productive business. 

While your virtual assistant is handling things like data entry, you can be hosting open houses, generating leads, creating impressive listing presentations, and ultimately closing more deals. 

A woman working on a laptop

Tasks a Real Estate Virtual Assistant Can Do For You

Depending on their skill level, a real estate virtual assistant can do as much or as little as you’d like them to. Some tasks your assistant can help you with include:

  • Data entry 
  • Research
  • Organization
  • Scheduling appointments and meetings
  • Marketing, including social media and real estate content marketing
  • Transaction management

You can even find assistants with experience in real estate to do more in-depth tasks, such as:

  • Monitoring the MLS
  • Submitting letters of intent
  • Creating appointments with sellers/buyers
  • Preparing contracts
  • Updating website with status of sold properties
  • Following up with leads

How Do I Hire a Real Estate Virtual Assistant?

International or Domestic

First, you should evaluate your needs and what you’re looking for:

  • Do you need someone who is fluent in English and easily understandable? 
  • Should they have specific experience in real estate? 
  • What kind of education and work experience are you looking for? 
  • Do you need help full time or part time? 
  • Do you want your assistant to be in the U.S., or would you consider working with someone in a different country?

If you prefer to work with someone in the same time zone as you, then you’ll want to find a virtual assistant based in the U.S. However, if you can work around the time difference you might consider a virtual assistant based in another country, since they often work for cheaper rates.

Traditional or Freelance Platforms

You can find a real estate virtual assistant in a couple of different ways.

One way to find a virtual assistant is to post a job listing on sites like or Specify whether you are looking for a part time or full time assistant, and the specific duties of the job. Then, simply review the applications you receive, interview your top choices, and hire the best fit for you.

If you go this route, be sure to create a contract with the person you hire, decide on a payment method and schedule, and gather the assistant’s W9 information for tax purposes.

Another option is to search for help through online freelancer platforms such as,, or You can search based on the desired skills and experience you’re looking for, and invite potential candidates to apply for your job. 

These platforms take care of all the hiring paperwork for you, and allow you to pay your assistant directly through the platform, reducing the risk of potential scams. 

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How Much Does it Cost For a Virtual Assistant?

The cost of a virtual assistant will depend on a few different factors, including how much experience the person has, how much work you need done, and the wage rate where he or she is located.

You can hire a basic virtual assistant in the U.S. for $14 to $20 per hour, while a virtual assistant with more experience in the real estate industry might cost anywhere from $30 to $70 per hour.

On the other hand, a virtual assistant based in the Philippines or India might only charge $5 USD per hour. This pricing might seem too good to be true, but once you convert the currency, it’s actually a decent wage in those countries, and a great way for you to save in the long run.

Before you make any decisions, figure out how many hours a week you’ll need help and how much you can afford. Then calculate how much an assistant would cost you each month so that you can work the costs into your budget.

Keep in mind that it’s common to pay your virtual assistant twice a month, though you can always negotiate a payment schedule between the two of you.

Final Thoughts On Working With a Real Estate Virtual Assistant

Most agents will get to a point in their career where it is beneficial to hire a virtual assistant to help with their growing business. 

There are many talented individuals in the U.S. and around the world who are able to help you manage your workload and give you a better work life balance. 

Take your time finding the best fit for you, and you will soon have a trustworthy partner who you can rely on to help achieve your goals.

Kyle Handy

Would You Like To Partner With Me?

Check out my Partner Page for details on the benefits of working with me at eXp Realty. I’ve helped hundreds of real estate agents, team leaders, & brokers all over the country, increase their business & build additional revenue streams. Together, we can make this year your best yet!

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